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Posted: Thu Aug 20, 2009 3:36 pm
by Leisher
Anyone's company have one?
How long are folks allowed to save mail per the policy? What does it say about printing it off, emailing it to a private account, or put it on an external storage device?
Posted: Thu Aug 20, 2009 4:22 pm
by GORDON
This sort of thing is dictated by the company lawyers, isn't it?
Posted: Thu Aug 20, 2009 4:50 pm
by Leisher
Yes sir.
That's obvious not just because it's almost impossible to enforce, but because it's fucking stupid.
Edited By Leisher on 1250801437
Posted: Thu Aug 20, 2009 4:54 pm
by GORDON
Obviously you have no power about who is printing off what, and who is forwarding things to their personal email to keep them from being archived off on company servers, but as long as you set your shit up the way you are supposed to (auto archive after 6-months, or whatever), and otherwise make public the email retention policy as dictated by your law department, your ass should be covered.
Posted: Thu Aug 20, 2009 4:57 pm
by Malcolm
A few weeks ago, we got an e-mail sent around bitching at us to kill old e-mail.
Posted: Thu Aug 20, 2009 7:45 pm
by TheCatt
Progress Energy had one.
Something like no more than 1 year (maybe 2 years).
But all emails related to trading/contracts/etc had to be kept 7 years.
Progress was not a large fan of email, and, like some other companies, realized it was too easy to search, and thus I think printed out all emails to be archived, so that other companies' lawyers would have to search physical copy.
Posted: Thu Aug 20, 2009 8:29 pm
by TPRJones
As an institution we're required to keep everything five years, but that's handled in backups. Individually we've got a set space and when it's full the system bitches at us.
Me, I keep everything 18 months, but only 3 months is live on the server. Anything older dumps off to local archives for the remaining 15 months. If I have massive crap that fills up before aging 3 mos I'll move junk by hand, but that rarely happens.
Edited By TPRJones on 1250814593